Whilst many of us are facing difficult times, we are all hoping that next year will see improvements for everyone. Under our current constitution the BBMA Committee is required to run an AGM every year. This year we are unable to have a traditional AGM, and therefore the AGM will be held online via Zoom. While it isn’t what we would have liked this will allow us to move forward with the Association’s business. As our chairman Dave Teague has now stood down, we would all like to thank him for his time in office and the many hours of work he put into the Association.
More details of the proposed meeting will be set out below. Invitations to the meeting will be sent via email – Please contact email@example.com if you would like to attend. The closing date is 4th October 2020. Sadly this year we have had to restrict the meeting to BBMA members only.
You will see from the text below, that a number of changes are being made to the committee posts, and these will work in tandem with several new appointments to non elected positions. There are no other candidates for these posts at the moment, and should that remain, then they would be elected at the meeting unopposed. A postal vote would – in that case – not be required.
Any member wishing to stand for any of these posts needs to be proposed and seconded by the membership, and the details sent to firstname.lastname@example.org along with a brief description as to what you think you can bring to the association. Any member wishing to raise any issues with the committee should also send those before the 4th October 2020 deadline.
If a postal vote is required slips separate arrangements will be made and there will also be an opportunity to vote at the Zoom meeting.
NOTIFICATION OF ANNUAL GENERAL MEETING (AGM) 2020
Proposed date for AGM Sunday 1st Nov – 10.30am – Zoom
Notice is hereby given, in accordance with section 8.3 of the BBMA’s constitution, that the Annual General Meeting of the Association will be held as a Zoom meeting – made necessary by the current virus situation.
To deal with the following business:
1. To receive a report by the committee on the Association’s affairs.
2. To consider the accounts for the last financial year.
3. To deal with any resolutions submitted by the committee.
4. To deal with any resolutions submitted by members.
5. To elect officers to serve on the committee for the next 2 Years, as:
a. Chair. (The current Treasurer Sherryl Payne is seeking election to the post)
b. Treasurer (Kevin Garratt – Leeds is seeking election to the post)
c. Member without portfolio. (Hilary Gowen is seeking election to the post)
d. Secretary (Peter Earle – Leeds is seeking election to the post. The current Secretary is seeking internal election to Education Officer – a co opted position)
Submission of Resolutions by Members
Resolutions for consideration at the AGM must be submitted in writing to the Secretary, either by email or by post. The Secretary’s contact details are given below. Resolutions and applications for posts up for election, must have a proposer and a seconder, both of whom must be members of the BBMA.
The closing date for submission of resolutions, or applications for posts up for election is Sunday 4th October
If there is any resolution on the AGM’s agenda that requires postal or proxy voting as defined in the Association’s Constitution, the necessary forms will be distributed in the week beginning 4th October 2020, for return no later than 25th October 2020.
Post: 22 North Drive, Littleton, Winchester, SO22 6QA.